How Remote Consulting Works

# How Remote Consulting Works We're based in Stockholm, but we work with hockey organizations worldwide. Here's how remote analytics consulting actually functions day-to-day. ## Time Zone Management **Stockholm (CET/CEST)** overlaps well with: - **North American East Coast**: 6-hour difference (we're ahead) - **North American West Coast**: 9-hour difference - **European Leagues**: Same or ±1-2 hours **Practical Approach**: - Async communication for non-urgent matters (email, Slack, project management tools) - Scheduled sync calls 1-2x per week during overlapping work hours - 24-hour turnaround on most requests (faster for urgent matters) **Example Schedule** (for an NHL client): - Morning in Stockholm = late night in North America (we prepare reports) - Afternoon in Stockholm = morning in North America (live collaboration window) - Evening in Stockholm = afternoon in North America (final review before their deadlines) ## Communication Cadence ### Weekly Rhythm - **Monday**: Review priorities for the week - **Mid-week**: Progress check-in (often async) - **Friday**: Deliverables review & next week planning ### Daily Communication - Slack or email for quick questions - Shared project management board (Asana, Trello, or similar) tracks tasks - Video calls when needed, not by default **Philosophy**: Respect everyone's deep work time. Over-communication wastes time; under-communication creates confusion. We aim for the efficient middle. ## Tools & Platforms **Communication**: Slack, Microsoft Teams, Zoom, Google Meet (client's preference) **File Sharing**: Google Drive, Dropbox, OneDrive (with proper permissions) **Project Management**: Asana, Trello, Notion, or simple shared spreadsheets **Code/Analysis Delivery**: GitHub (private repos), secure file transfer All tools are: - **Secure**: Encryption in transit and at rest - **Accessible**: No specialized software required - **Familiar**: We adapt to what you already use ## Data Security & Confidentiality Proprietary hockey data is extremely sensitive. We take protection seriously: ### Technical Measures - **Encrypted Storage**: All data on encrypted cloud drives or local encrypted volumes - **Access Controls**: Role-based permissions (you control who sees what) - **Secure Transfer**: SFTP, encrypted email, or secure client portals - **No Public Sharing**: Code and analysis stay in private repositories ### Legal Protections - **NDAs**: Standard practice before any data exchange - **Data Ownership**: All client data and deliverables remain your property - **Compliance**: GDPR-compliant processes (Stockholm-based entity) ### Operational Practices - **Need-to-Know Access**: Only consultants working on your project see your data - **Clean Device Policy**: Separate work environments, no personal device crossover - **Regular Audits**: Periodic reviews of access logs and security practices ## Onboarding Process **Week 1**: Kickoff & Access Setup - Introduction calls with key stakeholders - NDA and contract finalization - Data access provisioning (API keys, database credentials, file shares) - Tool setup (Slack workspace, shared drives, etc.) **Week 2-3**: Discovery & Early Deliverables - Initial data quality assessment - First round of analysis or dashboard prototypes - Refinement based on feedback **Week 4+**: Regular Rhythm Established - Weekly check-ins - Ongoing analysis and support - Ad-hoc requests handled via established channels ## What Remote Consulting *Doesn't* Mean **Not**: Hands-off, disappearing for weeks, leaving you in the dark **Instead**: Regular communication, transparent progress, accessible when needed **Not**: Impersonal, transactional **Instead**: Long-term partnerships where we learn your organization's culture and needs **Not**: Locked into rigid hours **Instead**: Flexible scheduling around your critical deadlines (trade deadlines, playoffs, draft prep) ## Why Remote Works for Analytics Unlike coaching or scouting (which often require physical presence), analytics work is: - **Digital-First**: All inputs and outputs are data/code/dashboards - **Async-Friendly**: Most analysis doesn't require real-time collaboration - **Outcome-Focused**: Results matter more than where you sit **Cost Advantage**: No travel overhead means more budget for actual analytics work ## Client Examples (Anonymized) **North American Junior League Team**: - Weekly Zoom calls Tuesday mornings (their time) - Slack for quick questions (usually <2 hour response time) - Dashboard updates pushed Friday afternoons (ready for their weekend games) - Ad-hoc scouting reports delivered within 24 hours of request **European Pro Club**: - Same time zone, mostly async communication - Monthly in-person visits to Stockholm office (optional) - Bi-weekly video strategy sessions - Shared Notion workspace for documentation ## Internal Links Learn about [our services](/services) or [get in touch](/contact) to discuss how remote consulting could work for your organization. ## Conclusion Remote consulting isn't a compromise—it's a competitive advantage. You get senior analytics expertise without relocation costs, geographic limitations, or full-time salary commitments. Modern communication tools and disciplined workflows make distance irrelevant.